Apprentice Quantity Surveyor at ALUN GRIFFITHS (CONTRACTORS) LIMITED

Daily duties will involve the following: 

General Administration and Record Keeping:

• Maintain accurate and up-to-date data across all project and financial records
• Ensure all documentation is consistent, well organised, and compliant with internal procedures
• Assist with filing, document control, and making project information accessible to relevant teams
• Maintain commercial records including contracts, purchase orders, applications, certificates, and cash received
• Produce and maintain accurate records of works for each project
• Prepare and update spreadsheets, reports, and documentation for internal and external stakeholders
• Liaise with other departments to collect information when required
• Provide administrative support across commercial, accounts, and project management teams
• Manage own tasks effectively and progress toward independently managing full workload (with line-manager guidance)

Financial and Commercial Support:

• Support the accounts team with periodic cost submissions, reconciliations, and financial reporting
• Provide end-cost forecasts and end GSM figures for allocated projects
• Assist in monitoring project budgets, costs, and variations
• Develop understanding of negotiation, project cash flow, and undertake cost-value reconciliations
• Provide updates on applications, certificates, and cash received as required
• Assist with commercial analysis work and present findings for management and reporting
• Contribute to pre-contract activities, including preparing pricing information or tenders when required
• Seek guidance to help minimise disputes with clients and subcontractors

Contract, Change, and Subcontract Management (Awareness & Support)

• Understand the use of Bills of Quantities and Activity Schedules within construction contracts
• Gain awareness of project programmes and the importance of timely submission of the contract programme
• Support subcontract management processes, including ensuring timely payment (with guidance)
• Support the change management process, helping compile notices and evaluations when required
• Be aware of minimum insurance requirements within contracts and subcontracts

Client & Stakeholder Communication:

• Maintain regular contact with the client’s commercial counterpart to support positive working relationships
• Attend client and project meetings, recording commercial discussions where required
• Ensure all written and verbal communications are professional and appropriate to the role; proofread correspondence before issue (with support if needed)

Health, Safety, and Compliance:

• Actively participate in Health and Safety initiatives and encourage others to do the same
• Comply with the company handbook and all relevant procedures.
  Understand and meet the requirement to submit close call cards 

Personal Development:

• Demonstrate leadership qualities appropriate to the role and adapt them as responsibilities grow
• Take part in the Griffiths annual development review process.
• Actively participate in the Griffiths Approved Development Scheme (ADS) training plan
• Maintain awareness of current developments within the construction industry

Additional Duties:

• Carry out any other tasks appropriate to the grade, responsibilities, and training of the role